Time and attendance software can make a huge impact on an organization in terms of efficiency. Nearly every solution facilitates quick tracking, thorough reporting and an overall better process from soup to nuts. That being said, not every solution is designed exactly the same and there are certain things that should be looked at when defining which is right for you. Here are a few things to consider when looking at timecard software to help set your bar and examine which solution will make the biggest impact.
One of the huge benefits of using any kind of software is the automatic alerts that can be setup and generated. When you’re looking at timecard software, alerts can do things like letting management know when an employee reaches the overtime threshold. Rather than having to pay the hike in their hourly rate after it’s already happened, staffing can be course corrected in real time to pull someone else in as needed.
Reporting & History
This is a key feature that should be closely examined and understood. Reporting poses a huge benefit to a business when they understand the depth at which reporting can run and how to leverage all of the various data points. For timecard software, you’ll want to know how far back the history is tracked and the data points. Things like whether you can track individual employees and what types of information can help when looking back and making decisions moving forwards. For instance, how many hours an employee works, when they arrive, when they leave, and how long of a break they take are just a few ways to examine a singular employee. Knowing what your potential software solution is capable of is the first step in leveraging that power.
This is a small one comparatively, but important nonetheless. Grouping is a way to work more efficiently. Timecard software should be able to place rules around particular employees for reporting purposes, alerts, and other needs within the software.
One of the big benefits to using timecard software is the quickness and ease of collecting time cards. Knowing how this process flows within the software could be a differentiator when looking at comparable solutions. Is it quick and easy for management to request timecard submission and then collect them? Do they come to a centralized location? These simple questions can sift out a solution with a complex answer.
Can it integrate?
Timecard software doesn’t just live on an island, requiring no further action. Integration to complementing software is another key aspect to ensure the solution will be effective. Things such as payroll and other adjacencies will need the timecard data. Without integration, the new software meant to increase efficiency will now require a manual process every time payroll is due.
Time and attendance, from a high level, is simply punching in and out. With all of the individual needs though within an organization, it’s much more complex than that. Understanding potential software capabilities from a flexibility standpoint of punch ins/outs is imperative. How does it track PTO? What about extended lunches? There are a myriad of situations out there on the individual level from day to day. Your software solution should be flexible enough to handle that without added customization.
For those unfamiliar with the term, UI stands for User Interface and is a major focal point in general with software these days. A simple and intuitive user interface means the system will be easier to use for everyone involved, from staff to management. On the employee side, this means the software will require less training time and also yield less questions once an employee is up and running. On the management side, exporting and reporting will be a breeze and won’t cause any issues thanks to a straightforward interface. Overall, timecard software that has a simple and efficient interface means better time management for everyone involved. Less time will be spent on the function of inputting and tracking hours, meaning more time is spent on more critical work.